EXECUTIVE ASSISTANT & OFFICE MANAGER
We are looking for an organised and dynamic individual to join our team as an Executive Assistant & Office Manager. This individual will provide exceptional administrative support to our senior leaders' daily functions. The role will include the management of general office procedures to ensure processes and duties in the office flow efficiently.
You will be able to take the initiative in a fast-growing company, flexing to changing needs and establishing rules and process where none exist. You will also be confident in dealing with senior stakeholders and comfortable closely collaborating with sales teams.
Managing calendars, scheduling meetings, and the relationship with Travel Providers
Helping with calls and emails to ensure Senior Managers are able to optimise their time
Manage CRM systems; update and maintain contact database
Manage projects and follow-up with team members where required
Manage hiring pages and candidate filtering both through the our website and, where required, via third party recruiters.
Cordinating the smooth on-boarding and induction of new team members.
Plan and support with event planning and event logistics - some initiatives you will help organise include:
Team activities - company offsites
Organise PR activities
Industry conferences (e.g. startup, venture capital, financial services, technology/partner shows etc.)
Manage the basic operation of our office by:
Managing service providers, purchasing office supplies, and coordinating on-site visits with guests
Receiving guests at reception and creating a warm and welcoming environment
Where required, coordinate or assume remote management of offices outside London to ensure a consistently high standard and allow senior staff to focus on the task at hand of growing Chargifi
Background + Attributes we're looking for:
1 year of experience working as an Executive Assistant supporting senior leaders with complex calendar management
Exception organisational skills and a strong ability to prioritise tasks and work on multiple projects at once
Excellent written and oral communication skills in English
Confident communicator and collaborator to the uppermost levels of Executive team
Project management skills with the ability to manage multiple projects and stakeholders simultaneously and deliver in full with a keen attention to detail
Must have high energy, passion and a positive can-do attitude
Ability to manage confidential material professionally with discretion and sensitivity when required